• Fri. Sep 29th, 2023

Exchange to office 365 Migration – Step by Step Guide

ByShoviv Software

Nov 24, 2021
exchange to office 365 migration

As cloud-based service offers a  user-friendly and flexible working environment, multiple businesses want to migrate their on-premises mailbox, data, communication, and email management solutions to a cloud service; Exchange to Office 365 migration. Before you move to Office 365 migration plan, first analyze and demonstrate the best method to ensure that you get the desired results after mailbox migration.

This guide will help you through some of the manual methods as well as a reliable migration tool for Office 365 and how to migrate Exchange 2010 to Office 365 step by step for businesses. Before describing the methods of Exchange to Office 365 migration, let me tell you about some of the reasons behind this.

Reasonswhy businesses are moving into Office 365

Well, each has special requirements and reasons for the Exchange to Office 365 migration. Some of them are listed below:

  • Office 365 is profitable because you do not need to maintain everything to any size. You just need to buy in your Office 365 subscription and get all the features offered by the Exchange setup as well as many other flexible opportunities.
  • Office 365 lets you stay reliable by protecting your data. There are zero possibilities of disasters, technical faults, etc.
  • You won’t have to worry about updating to the latest software versions. All are considered automatically and flawlessly taken care of: therefore, you will not have to go through server interruption or any other such situation.

To perform this task, some manual methods and a professional third-party migration tool for office 365. Let’s define all the possible ways to migrate exchange to Office 365.

Manual Method: 

The manual method has two ways to perform Office 365 Migration.

Migrate Mailboxes to PST

If your Exchange Server is 2007 or earlier, you can use the Export-Mailbox command or use the utility to export mailboxes to PST. And, while when you need to migrate Exchange server 2010 and upper version, you can use the PowerShell command (new-mailboxexportrequest) for this. After you migrate mailboxes to PST format, you can only import PST into Office 365.

  • Migrate Mailboxes to Office 365
  • Office 365 Cutover Migration: Use the cutover migration method if you need to migrate all mailboxes (less than 2,000 mailboxes) at once. Cutover migration performs smoothly with Exchange 2003, 2007, 2010, and 2013.
  • Staged Migration: When you have more than 2,000 mailboxes and need to migrate in batches, you can use this migration method. This method supports Exchange 2003 and 2007.
  • Hybrid Migration: Use the hybrid migration method for 150- 2,000 mailboxes in small batches over time. It is just friendly with Exchange Server 2010 and 2013.

These are some manual methods that can help you in some cases for Exchange to Office 365 migration. Yes, in some cases, because all the above ways have many loopholes and drawbacks to accomplish the task.

Drawbacks and limitations of using manual methods:

  • Unexpected time-consuming process and requires in-depth information on the mailbox migration; not compatible for novice and non-tech users.
  • You cannot get any log report of the migration process by using manual methods.
  • Possibilities of data loss – minor human fault can destroy data as a big concern with manual methods.

Data is a vital asset for all types of business, and no one wants to take any risk with their important data. It is best to go with a professional method like the automated Office 365 Migration Tool. Shoviv software is famed in software solutions and also provides a reliable Office 365 migration plan to migrate exchange 2010 to Office 365 step by step. Let’s know about the function of this migration tool for office 365. 

Shoviv Exchange to Office 365 migration tool:

Shoviv Exchange to Office 365 Migration Tool(Exchange Server Suite) is an ideal solution for migrating Exchange to Office 365. It lets to add sources like EDB files, Outlook Stores, Office 365 mailboxes, and Live Exchange mailboxes. Office Tool laced a lot of user-centric features; it facilitates migrating Public folders and Archive mailboxes. Shoviv Office 365 Migration Tool starts with honest processing; User-friendly GUI enhancement for Exchange to Office 365 migration.

Migrate Exchange mailboxes to Office 365 – Shoviv Exchange Server Suite

Some key points about this software:

  • This professional software supports any number of mailboxes (corrupted/non-corrupted) to add and migrate without any restrictions.
  • There is ease for automatic and manual mapping that helps to map source and target.
  • Incremental Export option: This option makes it a more convenient solution for Exchange to Office 365 migration. It helps resume the process in the event of a blockage and prevents duplication.
  • You can get a preview of items for added mailboxes to ensure by status before exporting to Office 365.
  • The software is compatible with each variant of the Windows O.S. and Exchange Server (including Exchange server 2010)
  • There is an items filter facility in this Office 365 migration tool; based on include/exclude message class and item date.
  • You can directly save added mailbox items to PST, MSG, EML, HTML, vCard, vCal, and RTF.

Now, consider it to migrate Exchange 2010 to Office 365 step by step:

  • Install and run the software and click on the Add source action.
  • Choose the option Exchange Server mailboxes and provide the required credentials. Click Next.
  • Make right-click on the source list and choose Export mailboxes into Office 365.
  • Check/Uncheck subfolders and go Next.
  • Provide the User ID and Password also map mailboxes, and Click Next.
  • Apply the filters and start the process by clicking on the Next button.
  • After getting a message – Process Completed Successfully. Click OK.
  •  Save log Report and click the Finish button to close the process.

Wrapping up:

I expect this guide will help with the different methods for Exchange to Office 365 migration. As we identify, Exchange to Office 365 migration is complicated manually, and the mentioned tool is quite a convenient way to migrate Exchange 2010 to Office 365 step by step. To check it conveniently, it is available in an evaluation version that lets you process the first 50 items per folder. 

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